LA-FWS GRAND COTE NWR-AC HEATING UNIT

Scope of Work

Note: there is a discrepancy in the documents regarding project location. The opportunity title and SF 1449 delivery block reference "LA-FWS GRAND COTE NWR" and "FWS GRAND COTE NWR, CENTRAL LOUISIANA REFUGES COMPLEX, 401 ISLAND ROAD, MARKSVILLE LA 71351-4518". However, Document 1 (Scope of Work) and Document 3's title block describe the project as being at "Lake Ophelia NWR" office building, located at 1154 Boone's Road, Marksville, LA 71351. Both refuges appear to be part of the Central Louisiana Refuge Complex. This inconsistency is not resolved in these documents and should be clarified with the Contracting Officer before bidding.

The stated work, per Document 1:

• Remove an existing wall mounted AC/heating unit that has stopped working due to age and normal wear, and dispose of it properly.
• Install a new 4 ton AC/heating unit along with wall mounting brackets.
• The unit weighs around 1,000 lbs and will require a piece of machinery to lift and remove the old unit and install the new unit.
• Contractor is responsible for all electrical wiring and connections, including a disconnect box required to complete the installation.
• Contractor must provide all materials and labor.
• No engineering services are required for this project.
• A preferred/suggested vendor is named: Dubroc's Air Conditioning and Refrigeration, 1013 Highway 1, Marksville, LA 71351.

Document 3 confirms the line item as "4 ton air conditioning system" (Item 00010).

Key Requirements

• Firm Fixed Price purchase order under FAR Part 12 (Revolutionary FAR Overhaul).
• Period of Performance: 10/01/2026 to 12/31/2026, per Document 3.
• Quantity: 1 unit (4 ton air conditioning system), unit price and total amount not specified in these documents (blank on the schedule).
• NAICS Code: 238220, Plumbing, Heating, and Air-Conditioning Contractors, size standard $19.00 Million (as stated in Document 3, though the opportunity header lists $19, likely truncated).
• Offerors must be registered, active, and eligible for all awards in SAM.gov prior to award, during performance, and through final payment.
• Contractor must be able to accept a purchase order; quotes from sellers unable to do so will not be considered.
• Electronic invoicing required through the Treasury Invoice Processing Platform (IPP), unless a waiver is requested in writing with the quote.
• No site visit is scheduled for this procurement.
• No previous contract exists for this requirement, it is new.

Submission Instructions

• Quotes due: Thursday, September 24, 2026, 12:00 PM Eastern Time, submitted via email only to keith_rose@ios.doi.gov.
• Questions must be sent via email only to keith_rose@ios.doi.gov within the first 48 hours of posting.
• Anticipated award date: October 5, 2026. Offerors are instructed not to request award status before this date.
• Required submission contents:
  • Completed and signed SF 1449, plus any signed amendments (SF 30) if issued.
  • Company information: address, phone, email, and SAM.gov Unique Entity Identifier (UEI). Failure to provide UEI renders the response unresponsive.
  • Evidence of technical capabilities per the Statement of Work.
  • Past performance references for up to three clients performing similar services, using the attached Past or Present Performance Survey (Document 4) format, including scheduled versus actual completion, subcontracted work, quality control/safety plans, and problems encountered.
  • A detailed breakdown of pricing.

Risks and Red Flags

• Location discrepancy: the opportunity title references Grand Cote NWR while the Scope of Work and combined synopsis title reference Lake Ophelia NWR. Bidders should confirm the exact work site with the Contracting Officer before quoting, since site conditions, access, and travel distance affect labor and equipment costs.
• No pricing is specified in the schedule: unit price and amount fields for Item 00010 are blank in these documents, so bidders must independently determine and submit pricing.
• No engineering services are stated as required, which may limit the scope but also means no design support is provided by the Government for equipment specification beyond "4 ton AC/heating unit."
• Heavy unit weight (about 1,000 lbs) requires lifting machinery, which is a specific field logistics requirement (crane, lift, or similar equipment) that must be priced and planned.
• Very short question window: questions must be submitted within only the first 48 hours after posting, and the response deadline is fixed. Bidders must act quickly to seek clarifications, especially regarding the location discrepancy.
• A "preferred/suggested vendor" (Dubroc's Air Conditioning and Refrigeration) is named in the Scope of Work as the source of the government's price estimate. This may create a perception of an incumbent advantage, though this is a competitive small business set-aside solicitation, not a sole source.
• Evaluation heavily weights technical capability and past performance over price ("significantly more than price"), so a low price quote alone will not be competitive without strong technical and past performance documentation.
• The Past Performance Survey (Document 4) is a fillable form requiring detailed contract history, quality control and safety plan information; incomplete submissions could be found non-responsive.
• Electronic invoicing through IPP is mandatory unless a written waiver is requested with the quote, an administrative step some small firms may overlook.
• COR is listed as "TBD" in Document 3, meaning day to day technical point of contact is not yet finalized, which could add ambiguity during performance.