Office Furniture

Scope of Work

The requirement is for a Firm Fixed Price purchase of new office furniture to replace worn and broken furniture at the Post Office, Naval Station (NS) Guantanamo Bay, Cuba. The purchasing office is NAVSUP Fleet Logistics Center Jacksonville, FL. All items must be NEW; used, refurbished, or remanufactured items are not acceptable. This is a one-time supply delivery, not a recurring service contract. There is no assembly, installation, or removal of existing furniture required, the contractor's obligation is limited to delivery and Government acceptance at a Jacksonville, FL location (not directly to Cuba).

Key Requirements

Line items (CLINs), all Firm Fixed Price, unit "Each":

• 0001: L Shape Desk with Hutch, Right Hand Configuration, Qty 1
• 0002: L Shape Desk with Hutch, Left Hand Configuration, Qty 1
• 0003: Left Pedestal Desk, Qty 2
• 0004: Right Pedestal Desk, Qty 2
• 0005: Mid Back Task Chair, Qty 26
• 0006: High Back Task Chair, Qty 2
• 0007: Shipping and Handling, Qty 1

Technical specifications: detailed dimensions, materials (wood composite core, high pressure laminate), hardware features, and BIFMA/ANSI performance standards are specified for each item. The most recent amendment (0002, effective 9/17/2026) reinstates a required "Dark shade laminate finish (black or brown)" for the desk items; an earlier amendment (0001) and the base solicitation text provided do not include this finish requirement, so the finish requirement should be confirmed against the latest amendment before quoting.

Dimensional tolerance: the Government will accept equal or similar products varying up to 4 inches in width, length, depth, and height from stated dimensions, except for the Shell Credenza and Credenza Hutch, whose width must fall strictly between 60 inches minimum and 66 1/4 inches maximum.

Delivery:

• Requested 45 calendar days after contract award.
• Delivery address: NAVSTA GTMO Supply, Base Supply Center, c/o SLNC LLC, Blount Island Marine Terminal, 8998 Blount Island Blvd, Jacksonville, FL 32226 (not Guantanamo Bay directly).
• Per the latest amendment (0002), delivery to Blount Island requires an appointment coordinated by NAVSUP, palletization, a packing list for each pallet, advanced driver credentials, Transportation Worker Identification Credential (TWIC), and an advance copy of the packing list during the delivery request process.
• No assembly or installation is required; placement and removal of existing furniture is not required.
• Per the Q&A, the contractor's transportation responsibility and risk of loss end upon delivery and Government acceptance at the Jacksonville address; the Government is responsible for onward transportation and risk of loss to Guantanamo Bay.

Inspection/Acceptance: Conducted at destination (Blount Island/Jacksonville location) via visual inspection for damage/defects and functional testing. Defects found are to be corrected under warranty.

Warranty: Standard commercial warranty practices apply. Defective products within the warranty period must be repaired or replaced at the Vendor's cost, including shipping charges.

DBIDS/Base Access: Vendors or delivery personnel needing access to Navy installations must obtain a DBIDS credential; detailed instructions are provided in the solicitation for both NCACS cardholders and non-cardholders.

Payment: Invoicing is through Wide Area WorkFlow (WAWF), using the "Invoice 2-in-1" document type for fixed-price line items requiring shipment of a deliverable. Specific DoDAAC routing codes are provided (Pay Official N50082, Issue By/Admin N68836, Inspect By/Service Approver/Acceptor N50146, Ship To N32354).

Submission Instructions

The provided documents do not contain explicit instructions on the method of quote submission (for example, email address, portal, or required forms/attachments for the quote itself) beyond the point of contact for solicitation questions: Tristan McElhinney, NAVSUP FLC Jacksonville, email tristan.s.mcelhinney.civ@us.navy.mil, phone 904-542-8284. The response deadline is Fri Sep 18 2026 13:00 UTC. Detailed submission mechanics (portal, email, page limits, required certifications) are not specified in these documents.

Risks and Red Flags

• The Government Technical Point of Contact (GTPOC) and related email/phone fields are listed as "TBD" throughout the document, indicating incomplete solicitation information at the time of issuance.
• Inconsistency between amendments regarding the required laminate finish (dark shade black or brown) for desks: present in the base solicitation text location for L-shape desks in amendment 0002 but absent from amendment 0001 and the base RFQ document provided. Vendors should confirm the current controlling requirement before submitting a quote.
• Blount Island Marine Terminal delivery involves added logistics burden: appointment scheduling, palletization, TWIC-credentialed drivers, and advance packing list submission, which may increase cost and lead time risk for vendors unfamiliar with military/maritime terminal delivery requirements.
• The 45 calendar day delivery window after award is short for custom or made-to-order furniture (especially L-shape desks with hutches and credenzas), which may pressure lead times, particularly for small business resellers.
• Ultimate destination is Guantanamo Bay, Cuba, a restricted overseas military installation; although the Government assumes responsibility for the Jacksonville-to-Cuba leg, this context underscores that any errors in packaging or count discovered after leaving Jacksonville could be difficult to remedy under warranty.
• The DFARS clauses list includes Transportation of Supplies by Sea (252.247-7023) and Preference for Certain Domestic Commodities (252.225-7012), as well as Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (252.225-7060). Furniture and textile-based components (chair fabric/mesh, leather) should be checked for supply chain compliance with these clauses.
• Item Unique Identification and Valuation (DFARS 252.211-7003) is included in full text, which could require UII marking for items with a Government unit acquisition cost of $5,000 or more; pricing is not specified in these documents so applicability cannot be confirmed.
• Multiple amendments (0001 and 0002) were issued close to the response deadline (9/16 and 9/17/2026, with response due 9/18/2026), leaving limited time to incorporate changes into a quote.