O&M Manual for Sewer System New MOC-A HQ

Scope of Work

The contract is for preparation of a comprehensive Operation and Maintenance (O&M) Plan for the wastewater collection and conveyance system serving the NOAA Pier on Naval Station Newport, RI, under the Marine Operations Center - Atlantic (MOC-A). The plan must be developed in accordance with Rhode Island Department of Environmental Management (RIDEM) regulations, specifically 250-RICR-150-10-4, and applicable EPA guidelines and industry best practices. This requirement was identified as mandatory by the Naval Facilities Engineering Systems Command (NAVFAC) Public Works Department for operating the facility's independent water and sewer system.

The final O&M Plan must include, at minimum:

• System and service description of the wastewater collection system
• Asset inventory (gravity sewers, force mains, manholes, pump stations, treatment components, appurtenant structures)
• Organizational structure and staffing (position descriptions, org chart, qualifications, training, Grade of Licensure)
• A framework for mandatory WWTF staffing analysis (required every 5 years)
• Standard Operating Procedures for operations, inspections, maintenance, and emergency response, including operational ranges and alarm setpoints
• Preventive maintenance program with inspection frequencies, cleaning schedules, condition assessments, and tracking
• Pump station procedures including alarm response, inspection protocols, and wet-well maintenance
• Sanitary Sewer Overflow (SSO) response and notification procedures
• Emergency preparedness and resiliency plans covering power outages, floods, hurricanes, fires, explosions, toxic spills, and cyber incidents
• Risk Management Plan identifying a Risk and Resiliency Coordinator
• Supplies and inventory management listing or certification of asset management tracking
• Recordkeeping and reporting protocols
• Recommended plan update intervals
• Inclusion of NPDES/RIPDES permit effluent limitations and the Town Sewer Use Ordinance

The Contractor must coordinate with facility personnel, review existing maps and records, submit a draft plan for review, then a finalized plan suitable for regulatory submission. Up to three on-site or virtual meetings are included in scope; additional meetings require a supplemental agreement or time-and-materials billing.

Key Requirements

• Final O&M Plan delivery date: December 31, 2026
• The final plan must bear the RIDEM seal (implying a Rhode Island licensed Professional Engineer must stamp the document)
• Place of performance: NOAA Pier, Naval Station Newport, RI
• Place of acceptance: Marine Operations Center - Atlantic, NOAA Pier, Newport, RI
• Contractor must provide professional civil engineering services
• Single CLIN (0001) covering all services, personnel, and equipment for the O&M Plan
• Contractor must name any subcontractors in the RFQ response
• SF1449 and any SF30 amendments must be signed and returned with the quote
• IPP (Invoice Processing Platform) electronic invoicing required
• FedConnect registration required for contract administration
• Mandatory NOAA Sexual Assault and Sexual Harassment Prevention training for contractor employees performing under the contract

Submission Instructions

• Quotes due no later than 9:00 AM EST on 9/24/2026 (note: the RFQ text states this date, though the opportunity header lists 1:00 PM UTC which converts to approximately 9:00 AM EST/EDT depending on daylight saving, consistent with the document)
• Submission via email only to Jessica.Loftus@noaa.gov, in PDF or Microsoft Word format
• Quote must include signed copies of SF1449 and any SF30 amendments
• Pricing may be submitted on the attached SF1449 or on company letterhead in the same format
• Quotes must remain valid for a minimum of 60 days
• Offeror must have active SAM.gov registration and provide UEID/CAGE code
• Any subcontractors must be named in the response
• It is the contractor's responsibility to confirm receipt of the quote; the government does not accept responsibility for non-receipt

Risks and Red Flags

• The set-aside designation is ambiguous. The SF1449 heading includes a WOSB label, but the "SET ASIDE" field and percentage appear blank or unclear in the extracted text. This should be clarified with the Contracting Officer before investing bid effort.
• The requirement for the final plan to bear the "RIDEM seal" strongly implies the need for a Rhode Island licensed Professional Engineer (PE) to stamp the deliverable. Firms without an RI-licensed PE on staff or under subcontract may not be able to meet this requirement.
• Technical Acceptability is pass/fail with strict language: "Failure to address the full requirements of the Statement of Work will be considered a fail and the quote will not be accepted." This is a high-risk, all-or-nothing evaluation gate.
• The statement of capability must not reiterate the SOW, meaning generic or templated capability statements risk rejection.
• Meeting allocation is capped at three on-site or virtual meetings; any additional coordination needs would require a supplemental agreement or time-and-materials billing, which could affect cost planning.
• The document mentions "Grade of Licensure" and mandatory WWTF staffing analysis and RIDEM-specific regulatory citations (250-RICR-150-10-4), indicating deep familiarity with Rhode Island wastewater regulations is necessary, not just general engineering capability.
• No estimated value, place of performance duration beyond delivery date, or funding details are specified in these documents.
• No specific page limits, format requirements, or file size limits for the technical capability statement are specified in these documents.