S299--FY27 Exterior Building Cleaning Sources Sought

Scope of Work

The contractor must plan, develop, and implement an exterior cleaning program for all Orlando VA Healthcare System (OVAHCS) buildings, structures, rooftops, walkways/curbs, and exterior windows. Specific points:

• All designated areas must be cleaned in their entirety, not spot cleaned.
• Best commercial practices and approved/accepted industry standards must be applied throughout the duration of the contract.
• The contractor shall furnish all labor, transportation, supplies, and equipment.
• The tallest building is estimated at under 150 feet.
• Places of performance include four addresses:
  • 13800 Veterans Way, Orlando, FL 32827
  • 5201 Raymond St., Orlando, FL 32803
  • 2500 S. Lakemont Ave., Orlando, FL 32814
  • 2900 Veterans Way, Viera, FL 32940

Key Requirements

• Organization must be regularly established in the business called for.
• Must be financially responsible and able to show evidence of reliability, ability, experience, equipment, facilities, and personnel.
• Personnel performing work must have completed OSHA 10 training.
• Personnel must have high-rise training by a competent authority, in conformance with industry standards.
• The government explicitly states it is NOT seeking project management services, implying direct hands-on cleaning capability is required.
• If subcontracting or teaming is used to meet technical capability, the response must address the administrative and management structure of that arrangement.

Submission Instructions

Interested parties must submit a response by email to Kurt.Kramer@va.gov with the subject line "Exterior Cleaning Program" by 11:00 AM Eastern Time on October 09, 2026.

Required information in the response:

1. Organization name, address, telephone number, point of contact, and email.
2. SAM UEI number.
3. Federal Supply Schedule number, if applicable.
4. Business size for NAICS 561990 (SDVOSB, VOSB, WOSB, SB, Other, etc.).
5. Website address, if applicable.
6. A narrative addressing the organization's qualifications and ability to perform the services as a prime contractor, including OSHA 10 and high-rise training credentials for personnel.
7. If subcontracting/teaming is involved, a description of the administrative and management structure.

Telephone inquiries will not be accepted or acknowledged. No feedback or evaluations will be provided to companies regarding their submissions.

Risks and Red Flags

• This is a Sources Sought notice only, not an actual solicitation for bids or proposals. Responding does not guarantee a future contract opportunity or set-aside status.
• Scope language ("all OVAHCS buildings, structures, rooftops, walkways/curbs, and exterior windows") is broad and lacks specific quantities, square footage, frequency of cleaning, or a detailed schedule, not specified in these documents.
• No pricing schedule, period of performance, or contract value is included in these documents.
• High-rise training and OSHA 10 requirements suggest work may involve height access (rope access, lifts, or scaffolding), which could require specialized equipment, insurance, and certified personnel, increasing barrier to entry.
• Explicit exclusion of "project management services" suggests the government wants a direct labor/service provider, which may affect how subcontracting arrangements are viewed.
• No details on cleaning frequency (one time, annual, multiple times per year) are provided, making it difficult to estimate labor and cost scope at this stage.