S215--Furniture Installation Labor Storage - Base Plus Four Option Years | POP: (12/31/2026 - 12/30/2031) |

Scope of Work

The Southern Arizona VA Health Care System (SAVAHCS) requires asset inventory management services and labor/installation support for VA owned systems furniture and freestanding furniture. The contractor must furnish labor, tools, equipment, and trucks to:

• Pick up, move, disassemble, and assemble complex multi-manufacturer systems furniture (Haworth, Herman Miller, Knoll, Steelcase, Allsteel, etc.) and freestanding furniture.
• Provide electronic/computer data management of inventory using a web based solution (example given: SnapTracker).
• Install wall mounted sit-stands, literature racks, bullet boards, marker boards, and systems furniture items, coordinated with the COR.
• Store furniture at a contractor provided warehouse facility until installation is scheduled.
• Clean furniture product (for example, fabric panels) as directed.
• Perform minor repairs (wheel replacement, re-gluing castors, work surface edge banding, cuts around columns, etc.).
• Dispose of packaging materials, debris, and rubbish off Government property, recycling where possible.

Locations covered include the main medical center in Tucson, AZ and multiple Community Based Outpatient Clinics (CBOCs) and other VA clinic locations throughout southern Arizona, some of which are noted as relocating in 2027 or 2028.

Key Requirements

• Single award Indefinite Delivery Indefinite Quantity (IDIQ) contract, task orders issued unilaterally by warranted VA Contracting Officers only.
• Minimum 3 years experience with multi-manufacturer systems furniture products.
• Certification to install products from Herman Miller, Steelcase, Knoll, Haworth, and Allsteel at minimum.
• Project Manager and Lead Installer each require a minimum of two years experience in furniture/systems furniture installation.
• Project Manager must have a cell phone with email capability.
• Normal duty hours: Monday through Friday, 6:30am to 3:00pm Arizona Time, excluding federal holidays.
• Off duty/urgent work must begin within three hours of COR notification; urgent requests must be responded to within two days.
• Average schedule: three days per week of work, minimum four hour call outs, variable with workload.
• Warehouse/storage facility requirements:
  • Must be within fifty miles of SAVAHCS, 3601 S 6th Ave, Tucson, AZ 85723.
  • Must accommodate 5,500 to 8,000 square feet of storage (average approximately 6,000 square feet).
  • Must be able to receive product Monday through Friday, 7:00am to 5:00pm Arizona Time.
  • Current VA contracted warehouse is approximately 6,200 square feet; incoming contractor must move and re-inventory this existing stock within thirty days of contract award.
• Inventory system requirements:
  • Web based, accessible to VA and contractor staff at all times.
  • Must include naming convention, photographs, descriptions, dimensions, quantity, manufacturer, model, finish specs, and storage location.
  • Updated weekly, with a full physical recount every January.
  • COR must be able to generate furniture orders with delivery dates from the system.
  • At contract end, contractor must provide both digital and printed copies of inventory in a transferable format.
• All data must be fully available to VA staff within thirty days of contract award.
• Insurance required: general liability, workers compensation, and vehicle insurance, with certificate furnished after award.
• Personnel security: background investigations required for anyone accessing VA systems or sensitive information, low risk designation, NACI level investigation, annual VA Privacy Awareness training, English language proficiency required.
• Invoicing: monthly in arrears, submitted electronically via Tungsten Network no later than fourteen calendar days after month end, with detailed Excel backup showing hours, rates, totals by facility, and storage square footage measured on the fifteenth of each month.

Submission Instructions

The notice text is internally inconsistent. It is formatted and labeled as a solicitation (opportunity title references Base Plus Four Option Years, a NAICS code, PSC, and a response deadline of 10-23-2026 at 10:00 AM Pacific), but the body explicitly states:

"This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes... Requests for a solicitation will not receive a response."

Per the document, required sources sought submission is by email to barry.bland@va.gov, marked "Attn: Dr. Barry Bland, Senior Contract Specialist," and must include:

• Company name
• Address
• Point of contact
• Phone, fax, and email
• UEI number
• Cage Code
• Tax ID Number
• Type of small business (SDVOSB, VOSB, 8(a), HUBZone, WOSB, SDB, or Small Business HUBZone)
• A capability statement addressing qualifications and ability to perform the work described

Deadline stated in the body text is 10:00 AM CA (PST) on October 23, 2026. Note the header lists the time zone as Pacific while the body references PST; this discrepancy is not clarified in these documents.

No formal pricing, technical proposal, or past performance submission instructions for an actual solicitation response are included in these documents. If a solicitation is later issued, submission instructions are not specified in these documents.

Risks and Red Flags

• Document inconsistency: the opportunity is labeled with a solicitation number, response deadline, and set aside code typical of an active solicitation, yet the body text explicitly identifies this as a sources sought notice only, stating no contract will be awarded from it and that solicitation requests will not receive a response. This should be clarified with the Contracting Officer before investing bid effort.
• Time zone discrepancy between the header (Pacific) and body text (PST) for the response deadline.
• Storage/warehouse requirement is significant (5,500 to 8,000 sq ft within fifty miles of Tucson) representing a real estate and overhead commitment that small businesses must have or be able to acquire quickly, since incoming contractor must relocate and re-inventory the entire existing VA inventory within thirty days of award.
• Requirement for installation certification across five major furniture manufacturers (Herman Miller, Steelcase, Knoll, Haworth, Allsteel) at contract start could be a barrier for firms lacking existing manufacturer relationships.
• Urgent/off-duty response requirement (within three hours of notification, started within two days for urgent requests) requires a flexible, available workforce.
• Several CBOC locations are noted as relocating in 2027 or 2028, during the period of performance, which may affect logistics and scope without further detail provided in these documents.
• Personnel security and background investigation requirements (NACI) add administrative lead time before staff can begin work.
• Pricing structure is lump sum per hour, inclusive of all labor and incidental costs, meaning no separate billing for ancillary services is allowed, and storage costs are invoiced based on monthly square footage measurement taken specifically on the 15th of each month.
• No information is given in these documents regarding estimated annual task order volume, minimum/maximum IDIQ values, or incumbent contractor identity (only that a "successor contractor" must take over from current warehouse arrangement).