S201--Janitorial Services l Chattanooga National Cemetery

Scope of Work

This is a combined synopsis/solicitation for janitorial services at Chattanooga National Cemetery, 1200 Bailey Avenue, Chattanooga, TN 37404, issued by the Department of Veterans Affairs, National Cemetery Administration (NCA). The detailed scope of cleaning tasks is contained in Attachment A (Statement of Work) and Attachment A.1 (Restroom Cleaning Checklist), neither of which is included in full in the provided text. The solicitation references cleaning of "public restrooms and buildings listed in the SOW" but the specific buildings, square footage, frequencies, and task lists are not specified in these documents.

A Dignity Clause is included requiring contractor personnel to treat headstones, markers, and grave sites with reverence, and prohibits walking, standing, leaning, sitting, or jumping on headstones or markers, placing tools or equipment on them, or driving over them. Contractors are responsible for replacing damaged headstones/markers and restoring turf damage, and must notify the COR, Director/Assistant Director, or CO if remains or burial containers are exposed or damaged.

Key Requirements

• Firm Fixed Price contract anticipated.
• Period of performance: one base year plus four one-year options.
  • Base Year: November 1, 2026 to October 31, 2027
  • Option Year One: November 1, 2027 to October 31, 2028
  • Option Year Two: November 1, 2028 to October 31, 2029
  • Option Year Three: November 1, 2029 to October 31, 2030
  • Option Year Four: November 1, 2030 to October 31, 2031
• Total contract duration including options not to exceed 5.5 years (FAR 52.217-9), with FAR 52.217-8 allowing up to a 6-month extension of services.
• Site visit: September 28, 2026, 11:00 a.m. to 12:00 p.m. EST, meeting at the Administrative Building; will not be rescheduled. Coordination required with Aj Parsons or Charnell Cunningham.
• Questions due by September 30, 2026, 4:00 p.m. EST, by email only (no telephone inquiries) to the Contract Specialist and Contracting Officer.
• Response deadline: October 9, 2026, 10:00 a.m. EDT (amended from original October 5, 2026 date).
• Quotes submitted by email only, on company letterhead, in Adobe PDF, as three separate volumes (Administrative, Technical, Price).
• Insurance requirements (CL-120): Workers' compensation/employer's liability at least $100,000; General Liability $500,000 bodily injury per occurrence and $100,000 property damage per occurrence; Automobile liability $200,000 per person/$500,000 per occurrence bodily injury and $20,000 per occurrence property damage; evidence of general liability insurance without asbestos exclusions required prior to award.
• Wage Determination applies (Attachment C: 2015-4525 Chattanooga WD Services, dated 8-27-26), indicating Service Contract Act labor standards apply.
• FAR 52.219-75 Certificate of Compliance (Limitations on Subcontracting for Services) must be completed, signed, and submitted with the quote; the applicable limitation is that the contractor shall not pay more than 50% of the amount paid by the government to non-similarly-situated subcontractors.
• Quoters must be registered in SAM.gov and have completed ORCA representations before closing.
• SDVOSB/VOSB quoters must have active/current certification in veterans.certify.sba.gov as of the closing date.

Submission Instructions

• Quotes accepted only by email to Charnell Cunningham (Contract Specialist) with a copy to Larry Curtis (Contracting Officer), no later than October 9, 2026, 10:00 a.m. EDT (per amendment; originally October 5, 2026).
• Submit on company letterhead in Adobe PDF format.
• Submit as three separate volumes:
  • Volume A – Administrative: Legal business/company name as in SAM.gov, business mailing address, SAM Unique Entity ID (UEI), point of contact, telephone number, email address, signed/dated copy of each amendment, and a complete copy of the signed FAR 852.219-75 certificate (Attachment D).
  • Volume B – Technical: Work plan with annual schedule and number of employees responsible for cleaning public restrooms and buildings per the SOW; proof of experience in commercial janitorial services (list of prior contracts with company/organization name, dollar value, period of performance, brief description); one copy of the Subcontractor Participation Document (Attachment C/E) or, if self-performing, a written self-performance certification.
  • Volume C – Price: Pricing submitted on the Price Schedule (Attachment B); pricing evaluated for reasonableness; offerors price only base and option CLINs, not the FAR 52.217-8 six-month extension.
• Any quoter-imposed terms/conditions deviating from government terms will render the quote non-responsive.
• Telephone inquiries not accepted for questions.

Risks and Red Flags

• The core technical scope (specific cleaning tasks, frequencies, square footage, building list) is contained in Attachment A (SOW) and A.1 (Restroom Checklist), which are referenced but not provided in full in this text, limiting ability to assess full scope and staffing needs.
• Site visit is mandatory in practical terms (strongly urged) and will not be rescheduled, creating a hard constraint on quoters who miss the window (September 28, 2026, 11:00 a.m. to 12:00 p.m. EST).
• Response deadline has already been changed once (from October 5 to October 9, 2026), indicating possible ongoing amendments; quoters must sign and return all amendments or be deemed non-responsive.
• Strict non-responsiveness triggers: missing SAM/ORCA registration, missing or inactive SDVOSB/VOSB certification, missing signed 852.219-75 certificate, unsigned amendments, or any deviation from government terms and conditions in the quote.
• Wage Determination (Attachment C) applies, meaning Service Contract Act wage and fringe obligations must be priced accurately; failure to account for this could cause unprofitable pricing or compliance issues.
• Insurance requirements include specific minimums and a requirement for proof of general liability coverage without asbestos exclusions prior to award, which could be a hurdle for some small businesses.
• LPTA structure rewards lowest price among technically acceptable offers, so there is limited room for differentiation on technical merit beyond meeting minimum acceptability.
• Contract duration (5.5 years maximum) requires long-term staffing and pricing commitment, including potential wage rate adjustments under FAR 52.217-8 extensions.