USCGC Pamlico Fire Alarm Upgrade

Scope of Work

The Coast Guard (Deputy Commandant for Systems, on behalf of the Surface Forces Logistics Center) is issuing a combined synopsis/solicitation for a firm-fixed-price service contract. The contractor must upgrade the fire alarm system on USCGC PAMLICO (WLIC 800), a 160' vessel, from the obsolete Notifier AFP 200 to the Notifier AFP 320.

The work includes:

• Inspecting and evaluating the system as the contractor deems necessary before starting work.
• Protecting non-affected spaces and equipment during the work, then removing the protection, checking for contamination and restoring cleanliness.
• Removing all existing components, except existing wiring the contractor judges adequate and satisfactory.
• Disposing of removed materials in accordance with federal, state and local regulations.
• Installing the AFP 320 panel and new compatible components per Coast Guard Drawing 160-WLIC-6504-002, REV A.
• Restoring zone configuration abnormalities to the designed configuration, which may mean adding, deleting or relocating wiring and components.
• Testing, certifying, warranting and training:
  • Walking through all spaces with the Engineer Petty Officer (EPO) or the EPO's designee.
  • Testing all sensors and components to industry standards with the EPO present.
  • Providing NFPA fire alarm certification.
  • Providing the OEM standard warranty.
  • Training ship's force after successful testing and certification.

All work is on site at CGC PAMLICO, 1790 Saturn Blvd, New Orleans, LA 70129, unless the Coast Guard approves an alternate location. The period of performance ends no later than 30 days after award.

Key Requirements

• Full renewal: All components of the existing AFP 200 are to be renewed with AFP 320 components, regardless of condition or compatibility. Only satisfactory existing wiring may be kept, and the contractor decides that.
• Compliance documents: SFLC Std Spec 0000 (2022, General Requirements), including para 3.3.5 on interferences, and Coast Guard Drawing 160-WLIC-6504-002, REV A. Neither is included in the text provided.
• Contractor-furnished everything: Labor, materials, equipment and services. Government furnished resources: None.
• Hours: Generally 0730 to 1600 EST, Monday through Friday, excluding federal holidays. Weekend, holiday or off-hours work may be required, with times negotiated with the EPO because ship's operations drive the schedule.
• Travel: At the contractor's expense, if required.
• Acceptance: The EPO inspects deliverables and sends an email either accepting or giving documented reasons for non-acceptance.
• Deliverables: A trip report and warranty no later than 7 days after returning to the home office.
• Personnel: "Qualified personnel" are required. No specific qualifications are stated.

Submission Instructions

• Deadline: Monday, July 27, 2026, 12:00 UTC, per the notice header. The documents do not state a local time zone.
• Method: Email to the points of contact identified in the notice. The POC names and addresses are not in the text provided.
• Questions: By email only. Telephone inquiries are not accepted.
• Format: No specific format is prescribed. The quote must clearly identify the items offered, demonstrate compliance with the stated requirements, and be complete and clear enough to evaluate.
• Pricing: Firm-fixed-price and all-inclusive, covering manufacturing, packaging, handling, transportation, duties, tariffs, fees and any other costs. Conditional pricing, escalation language or statements that prices are subject to adjustment for future costs or fees may make an offer nonresponsive.
• Subcontractors: Identify all anticipated subcontractors. For each, give name, address, point of contact, phone number, the specific work items or specifications they will perform, and the percentage of work they will execute.
• Supporting documentation: The quote must include any capability and corporate experience documentation "required by the solicitation." What that documentation is is not specified in these documents.
• Attachments: The notice says a list of applicable FAR provisions and clauses is attached. It is not in the text provided.
• Discussions: The Government intends to award without discussions, so submit your best offer initially.

Risks and Red Flags

• Very short schedule: The period of performance ends no later than 30 days after award. It is not stated whether procurement lead time for the AFP 320 panel and components counts against this. Long-lead items could make the timeline hard to meet.
• Undefined quantity and scope baseline: No component list, device counts, cable lengths or drawing contents are provided. The referenced drawing and SFLC Std Spec 0000 are not included. Pricing a fixed-price job without them carries estimating risk. Inspection is left to the contractor, and no site visit is mentioned.
• Replace-all requirement: All components must be renewed even if compatible or in good condition. Wiring reuse is the contractor's judgment call, which raises the risk of hidden rework and cost.
• Configuration restoration: Fixing zone abnormalities back to the design configuration may add wiring or relocate components, with unknown extent.
• No price adjustment: The solicitation warns against escalation language, and prices must include duties and tariffs. This is a material exposure for imported equipment.
• Off-hours and ship schedule: Weekend or holiday work may be required, and ship's operations control the schedule, which could cause idle time or compressed work.
• Travel and no GFE: Travel is at the contractor's cost and the Government furnishes nothing.
• Ambiguities:
  • The NFPA certification standard and edition are not named.
  • The OEM standard warranty term is not stated.
  • The deliverable "trip report" has no format.
  • The SOW's paragraph numbering is inconsistent: section 2.2 subparagraphs are numbered 2.1.1 to 2.1.4.
  • The phrase "any adequate capability and corporate experience documentation required by the solicitation" is unspecified.
• Disposal: Removed materials must be disposed of per regulations. Hazardous content is not described.
• Missing documents: The POC contact details and the FAR provisions and clauses list are not in the provided text.