Tactical Trailer Systems

Scope of Work

The solicitation is for a single Firm-Fixed-Price (FFP) contract for five (5) Weatherhaven Tactical Redeployable Expanding Container Capability - Trailer (TRECC-T) units, mounted on light tactical trailer chassis (NSN 2330-01-387-5424), for the Arkansas Army National Guard / 39th Infantry Brigade Combat Team. The requirement is issued under CLIN 0001 and includes:

• Five (5) TRECC-T units in green, expandable hybrid hard/soft-sided containers, forklift-able, Berry Compliant MIL-PRF-44103D fabric, 24VDC split AC (8,000 BTU), roof-mounted 440W solar panels.
• Trailer interface kit: one set of stairs and handrails per unit.
• Additional kitting per unit or lot: 2kW/120VAC generator, 55 inch display with hard case, folding tables (qty 3), folding chairs (qty 6), magnetic white boards (qty 3).
• Freight/shipping under a separate line item, FOB Destination, specialized carrier delivery to Camp Joseph T. Robinson, North Little Rock, AR 72199.

The estimated total value stated in the Brand Name Justification is $1,000,000.00, funded by O&M / Procurement, Defense-Wide funds.

Key Requirements

• Brand name mandatory: Only the Weatherhaven TRECC-T (or configured part number TRECC-T-LTT) will be accepted. No "equal" products will be considered.
• Source eligibility: Weatherhaven (CAGE: 2C081) directly, or an authorized distributor/reseller/value-added reseller.
• Technical baseline (Section 3):
  • Patented sealed central core architecture allowing C2/IT equipment to remain mounted and sealed during transit and deployment.
  • Full operational expansion within 5 minutes using no more than 2 personnel, no tools or MHE.
  • Stowed dimensions ≤ 89"L x 84"W x 60"H.
  • Deployed internal floor area ≥ 84 sq ft (7.8 m²).
  • Shelter dry tare weight ≤ 2,000 lbs (907 kg).
  • Mission payload capacity ≥ 2,500 lbs (1,134 kg).
  • Environmental certification: -40°C to +49°C per MIL-STD-810H.
• Delivery: All hardware within 180 days ARO, FOB Destination, to Camp Joseph T. Robinson, North Little Rock, AR, attention MAJ William Shannon.
• Acceptance: Final inspection/acceptance at destination following functional deployment verification and electrical subsystem checkout.
• Compliance clauses: Buy American and Balance of Payments Program (DFARS 252.225-7001), Item Unique Identification (DFARS 252.211-7003), Wide Area Workflow electronic invoicing (DFARS 252.232-7006), and standard FAR 52.212-5 socioeconomic clauses.

Submission Instructions

• Quotes must be submitted in two separate electronic volumes:
  • Volume I - Technical Compliance: confirmation of brand-name Weatherhaven TRECC-T model, OEM Authorized Reseller Letter (if not Weatherhaven direct), written acknowledgment of the 180-day ARO delivery timeline.
  • Volume II - Price Quotation: completed CLIN pricing table (Section 2), vendor CAGE code, UEI, and point of contact information.
• Deadline: September 24, 2026, 1600 Central Time (equivalent to the 21:00 GMT deadline listed in the opportunity header).
• Submission contacts:
  • Contracting Officer: Ralph Grinnell, ralph.d.grinnell.civ@army.mil
  • Contract Specialist: Eric Osborne, eric.d.osborne8.civ@army.mil
• Submission method: email (per Section 6, "quotes must be received via email").

Risks and Red Flags

• Brand name plus small business set-aside tension: The requirement is restricted to a single named manufacturer's product, which significantly narrows the pool of eligible small businesses to those with an existing (or obtainable) Weatherhaven distributor/reseller relationship. A firm without such a relationship cannot bid regardless of size status.
• Sole-source justification dependency: Award eligibility hinges entirely on producing a valid Weatherhaven Authorized Distributor/Reseller Letter; obtaining this from the OEM before the deadline could be a scheduling risk.
• Fixed technical specifications tied to one product line: All technical thresholds (dimensions, weight, deployment time, patented core architecture) are written around Weatherhaven's specific engineering, leaving no room for technical differentiation among competing resellers other than price and past performance.
• Tight delivery timeline: 180 days ARO for five custom expandable shelter/trailer systems including integration of gensets, displays, solar, ECUs; lead time risk exists if Weatherhaven's production backlog is not confirmed with the reseller in advance.
• Freight/logistics complexity: Specialized carrier delivery of oversized trailer units to a specific installation is a distinct cost and scheduling risk, priced as a separate line item without a stated NTE or estimate.
• Estimated value stated only in the Justification document ($1,000,000), not in the RFQ itself: Useful for cost/price reasonableness planning but not a guaranteed ceiling.
• Past performance evaluation: Reliance on SPRS/CPARS records may disadvantage newer authorized resellers without a federal contracting history, even if the underlying product meets specs.